A meeting is often the closing of a great job of preparing bids, projects or negotiations. To succeed, you have to get pass that great content you've prepared to be valued correctly. For that, it is important that your partners are in attitude positively perceive your work or proposal. Here are some things you have to consider to organize a good meeting:
Avoid public places: Except for informal questions, hold a working meeting in a public place it is risky, since you have no control over your environment. There may not be room, or table available is misplaced or next to noisy neighbors, that can derail the impression you want cause.
Convenes the meeting well in advance: Depending on the habits and agendas of your partners, and especially if they have to travel to attend the meeting, it is important to call ahead. If you anticipate that you are very busy people or with low availability, Propose a couple of alternative dates and times different to facilitate assistance.
Make an exact start time and a specified duration: If you do not know your partner well enough, prevents hours stripes "of 9:30 a 10:00"There may be a wait to a one another over half an hour, which leads to impatience and frustration. For busy partners, it is important to establish a planned duration to allow them to organize the rest of your day. In your case, be proactive with your agenda after, and it provides that the meeting can be extended for not having to get up in the most interesting moment.
Calls in an easy location: If it's posible, celebrate it in a simple place to locate. If necessary, It provides attendees directions to the meeting place. How and where to park, public transport, etc.. The difficulties in locating generate nerves, delays, anger ...
Choose a suitable space turnout: Specifies the number of attendees from each of the parties involved and provides sufficient space for you to develop comfortably. To determine the ideal space, keep in mind that documentation and equipment will be managed. If you simply take notes or are to deliver and manage various dossiers documentation they require different spaces. If the place is too small, discomfort is generated and if too large, attention is dispersed.
Comes in advance: Arrive later than the others apologizing and prepare a dossier waiting is not a good start. You have to "make the environment" as their own, know the space, choose your situation and that of the other partners, know where the climate is, lighting, prepare documentation, etc.. If you use data projectors and screens for presentations, learn to handle and check that your presentation works properly